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How works zoom app
- How works zoom app
All of these meetings can be audio-only or video conferences. Even at the free account level, you can record and save your meetings, share your desktop with the meeting attendees, and use chat tools during the meeting. If the fairly generous features of the free Basic plan are not enough, it's possible to pay for Zoom Pro, Zoom Business, or Zoom Enterprise.
Each of these adds substantial additional features, like the ability to conference more than people at a time and extending the meeting duration past 40 minutes in fact, a meeting can be up to 24 hours long.
Zoom is one of many web conferencing tools, but it has grown quickly in popularity in part because it offers a lot of capabilities for free, and also is well regarded as a reliable, high quality conferencing tool that works easily and effectively. Most people will encounter Zoom simply through a meeting that has been set up by someone else, but it's available for you to use as needed, at no cost.
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By Dave Johnson. Dave Johnson. Dave Johnson has been writing about tech since He's the author of over 2 dozen books and his writing has appeared in Wired, PCWorld, Business Insider, and many other publications. Tweet Share Email. You need a free account to start your own calls for up to people; paid versions can support up to 1, people. You can make unlimited phone calls, hold unlimited meetings, and even record both.
Was this page helpful? Thanks for letting us know! Email Address Sign up There was an error. Please try again. You're in! Thanks for signing up. There was an error. You can bypass the app and run it directly in the browser instead if you prefer. You might try this if your app isn't working, or if it's out of date or if you're having login problems. You just have to close the app and return to your browser showing this dialog - and you'll see the link to join in the browser.
It is actually possible to get Zoom working on your TV so you can have a video call on the big screen. We've written a detailed guide on the various ways you can get Zoom on your TV that is worth checking out. You can download the Zoom app on your computer or phone and join any meeting with a supplied meeting ID.
You can disable audio or video before joining. You can create a free Zoom account and from there you can create a new meeting, schedule one, join a meeting, share a screen, add contacts, and so on. You can sign up and download Zoom onto your computer using your work email if your system administrator has a Pro, Business, or Enterprise account. You'll then want to sync Zoom to your calendar so you can schedule Zoom meetings and invite remote participants to join. If you're setting up a Zoom Room, you'll need a computer to sync and run Zoom Meetings and a tablet for attendees to launch the Zoom Meetings.
You'll also need a mic, camera, and speaker, at least one HDTV monitors to display remote meeting participants, and an HDMI cable to share computer screens on a display, as well as an internet cable for your connection. You'll also need to download "Zoom Rooms for Conference Room" on the in-room computer and "Zoom Room Controller" for the tablet in the meeting room. You can then sync those rooms to your company's shared calendar so employees can see which meeting rooms are available. Early in , concerns were raised about Zoom both in terms of security and problems with unwanted guests known as Zoombombers.
The company made moves to counter these issues and reassure users about the importance of security and privacy. This includes simple things like removing the meeting ID from the title bar of the call so if users share screenshots online the meeting isn't exposed to future abuse.
The rise in prominence of Zoom lead the service to being abused by internet trolls and people with too much time on their hands. Some individuals were hunting down public and insecure Zoom meetings and letting themselves in, then "bombing" other people on the call with graphic videos, pornography and other inappropriate content. We wrote a guide on how to stop Zoombombing a while back and there are various ways you can prevent this from happening, including securing your calls, preventing screen sharing and even disabling video.
The team behind Zoom made improvements to secure your calls and keep them safe, and as far as we know, Zoombombing is no longer an issue. Zoom has been updated with security changes to reassure users. One of these has been the requirement for a password as default for Zoom meetings.
This, combined with virtual waiting rooms , ensures that only those people who have been invited to the call are actually allowed in. Zoom has made it easy to manage and secure your meetings when they're happening. There are a range of security tools you can now access with a couple of clicks including the ability to lock the meeting when it has started so no new people can join, remove current participants on the call, muting participants and disabling private chat too.
To access the Zoom security tools, you can simply click on the security button that appears in the window when the call is happening or hover over a participant to interact with them specifically - to remove them from the call for example.
It's now possible to report participants on the call who aren't welcome or are causing trouble. As well as removing them from the call, you can now send a report to the Zoom Trust and Safety team to handle misuse of the system. This will help block them from the service in future and interfering with other calls too.
In October , Zoom unveiled the public beta for OnZoom. It is described as an online events platform and marketplace that allows paid Zoom users to create, host, and monetise events such as fitness classes, concerts, stand-up or improv shows, or music lessons. When business owners, entrepreneurs, and organizations of all sizes had to find some way - any way - to stay the course and continue providing services to their customers, many turned to Zoom," Zoom explained.
Visit onzoom. In October , Zoom announced Zapps, or apps that both free and paid Zoom users will have access to within the Zoom platform.
For example, you can use the Dropbox Zapp to share the document you've been working on, or you can put up a poll using the Slido Zapp, or you can pull up the Asana Zapp and do updates on team projects. The first of these Zapps will land by the end of Zoom plans to open the ability to offer a Zapp to more developers in the future. Users will be able to search and add approved Zapps and integrate them directly into their Zoom accounts.
Visit zoom. Zoom lets you create recurring meetings. You can set the call settings you want once and have them be in there every time you plan to meet, and you can join calls using the same URL each time. In the Zoom mobile app, just log in, click schedule, tap the Repeat option, and select a recurrence. For more info on scheduling meetings in general and all of the meeting settings, see Zoom's FAQ on scheduling meetings.
Zoom lets you record calls as videos. You do need permission to do so though. The meeting host will have to enable recordings in settings. It's worth checking your account settings to make sure recording is enabled before you get started. It's worth noting that Zoom admins can activate recording for everyone, for users or groups.
There's more guidance on recording settings here. In order to record a Zoom meeting, you must choose whether to use the local or cloud option.
Local means you store the video file yourself on your computer or in another storage area. With Cloud, which is for paid subscribers only, Zoom stores the video for you in its cloud storage. When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud.
When the Zoom call begins you should see an option to record on the bottom of the screen. Clicking that then lets you record locally or in the cloud.
If you don't see the option to record, check your settings in the web app under My Meeting Settings or have your account admin enable it.
The recording files can be downloaded to a computer or streamed from a browser. During the meeting, you can also see which participants are recording the meeting and those on the meeting will also be told when the meeting is being recorded. When the call is over Zoom will automatically convert the recording into a usable MP4 video file. It is possible to record Zoom meetings and calls on mobile too.
However, this is done via cloud recordings so you need a paid Zoom membership in order to use this feature. It's also worth noting that cloud storage is limited, so be careful how many meetings you record while using the mobile app.
These can be found at these locations:. You can easily access Zoom recordings by opening the Zoom app and navigating to meetings. Once there you'll see a "recorded" tab where you can choose the meeting you need then either play the recording or open it. For cloud storage of your Zoom meeting recordings log in to your account and navigate to the My Recordings page. Find out more about Zoom recordings here.
Zoom has introduced settings that allow you to adjust the audio on your call and remove unnecessary and unwanted background noise. In order to activate this, click into the settings, then find the audio options. In there you'll see a drop-down menu with "suppress background noise". There are varying levels of suppression you can add here. The highest will remove as much as possible, reducing issues with fan noises and dogs barking while the lower levels will still let you play background music on a chilled-out casual call with friends.
If you don't have a perfectly peaceful office to work from then you might find things are a bit noisy and less than professional for your calls. Zoom offers background noise supression in the app or you can use an external solution, such as Krisp. This will give you minutes a month of really solid noise cancellation on Zoom - or indeed any audio application using a microphone. Like the Nvidia solution above, you just have to install the Krisp app, then select Krisp as your microphone in the app settings.
You'll then have clear audio. We've written a detailed guide on how to use Krisp right here. If you want to jazz things up a bit or don't want other people on the Zoom call seeing the awful mess of your home then there's good news as Zoom offers virtual backgrounds.
These are backdrops for your calls that include things like space, cityscapes and ocean-side views too.
How works zoom app.How To Use Zoom: A Step-by-Step Guide
Everything You Need to Know About Using Zoom
To invite others to participate, click Participants at the bottom of the screen, and then click Invite to send your meeting link to anyone you'd like to attend. To schedule a meeting for another time, open Zoom and select Schedule. Give the meeting a name, time, and date, and choose preferences such as whether you want to require a password to join. Once scheduled, Zoom will prompt you to create an event in your calendar, which you can use to invite participants to your meeting.
To start the meeting, open Zoom, click the Meetings tab, and then click Start. Did this summary help you?
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Use the following steps to download the Zoom app. Tap the Search tab iPhone and iPad only. Enter "Zoom" in the search bar. Click Download below "Zoom Desktop Client". There are other download options, including Zoom mobile apps available in the Apple App Store and Google Play, if you're looking for an alternative to the desktop client.
Open the install file in your web browser or Downloads folder. Open Zoom. Tap the icon on your Home screen or apps menu to open Zoom on your mobile device. If you are using the mobile app, tap the blue text that says Sign Up at the bottom of the screen.
If you are using the computer application, click the orange button that says Sign Up for Free. Enter your name and email address.
Use the spaces provided to enter your name and email address. Be sure to use a valid email address that you have access to.
You will need to check your email in order to verify your account. If you are using a web browser on your computer, you only need to enter your email address. You will be asked to fill out the rest of the information when you confirm your account. Alternatively, if you are signing up using the computer client, you have the option to sign up with your Facebook or Google account. To do so, click the blue Facebook button, or white Google button at the bottom of the page.
Tap the checkbox next to "I agree to the Terms of Service" mobile only. If you are using a smartphone or tablet, you need to tap the checkbox at the bottom of the form in order to agree to the terms of service. On PC or Mac, you agree to the terms of service by signing up. Click or tap Sign Up.
On smartphones and tablets, it's the blue button in the upper-right corner. On the computer client, it's the blue button below the line with your email address. This automatically sends a confirmation email to your email inbox. Check your email. Open whichever app or website you use to check your email and sign in.
Open the confirmation email. Look for an email from Zoom titled "Please activate your Zoom account" in your Inbox. Tap Activate Account. It's the blue button in the center of the verification email. This opens a form you can use to finish settings up your account. Enter your first and last name. It may populate in the fields automatically. If it does not, enter your first and last name in the first two fields in the form. Enter your desired password and confirm it.
Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud.
By saving it to the Zoom cloud, your team members can access it across multiple platforms easily. Alternatively, you can also end a meeting to stop recording it. Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location. You can now easily access your recorded sessions any time you want! The mobile version of Zoom lets you save meeting recordings only to the Zoom Cloud. You can access this section by logging into your Zoom account on a web browser.
As an account owner or an administrator of a pro Zoom account , you can review various Zoom statistics on the Reports section of the Zoom web portal. Step 2: In the left panel, click on Reports.
If you are an admin, the Reports link will be available under the Account Management link in the same panel. Step 3: Go to Usage Reports and select Usage. All your previous Zoom meetings will be listed here. The following information will be displayed for each of those meetings:. Step 5: Click on the Participants link to generate a Meeting Participants report. The following information will be shown in the report:. Microphone : To use the microphone when joining a meeting or webinar.
Camera : To allow one-to-one or group video calls. Photos: To send images in chat or for screen sharing during a meeting. Background App Refresh: To send notifications. Notifications: To notify regarding meetings, meeting invites, scheduled meetings, and more.
Tap New Meeting. Next, toggle on to start a video meeting. More on this later. Tap the start meeting button. You can invite contacts directly if you have granted permission to the default Contacts app or copy and share the invite link. To share content in a Zoom meeting, tap Share content and choose the type of content you want to share. Author Nidhi. A tech-aficionado whose superpower lies in blabbering interminably about new technologies. When not gushing over technology, you will find me immersed in a fictional world, either reading or creating one.
Mentimeter can help make webinars an even more interactive experience. Use Zoom Webinars for your formal shareholder meetings or general assemblies, with access to solutions to support compliance with laws and bylaws.
With the Linkando App for Zoom Webinars , add formal invitation management, meeting agenda, voting and elections, and automated meeting minutes to Zoom Webinars. Finally, you can use the best webinar solution available for your most important and largest meetings of the year.
Immersive experiences create even more engaging meetings and webinars. Going beyond speaker and gallery views, an app can change the meeting canvas itself with a composite of video and graphical elements for customized and immersive experiences.
Hosts will now be able to instantly turn their Zoom video into an immersive donation display using the Donations by Pledge app , including a live donor feed, the total amount raised, and text-to-donate information.
Ready for better engagement during your meetings?
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